Automating your Business Card Rolodex

If you’re still one of those of people who utilize an old-fashioned Rolodex with business cards stapled to each card, then it’s time to jump into the 21st century and automate your business card filing system. Besides typing in the information to a palm pilot or your cell phone (two systems that have their pluses and minuses), consider utilizing the amazing business card scanner.

A business card scanner can easily automate your antiquated Rolodex system. Not only will you have a system that’s more organized and efficient, but you’ll also be able to utilize the information even when you’re not in your office and you need to contact the vendors or a client on the road. Here’s how it works. The business card scanner scans and reads data and images from a business card through the use of optical character recognition technology. That technology is able to digitalize the information and images with a simple swipe of the card, and within seconds, you’ll have a digitalized version of the card uploaded to a PDF file (through use of the bundled software). That information can then be saved to just about any application of your choice, such as a JPG, TGA, PCD, or PCX extension. In essence, you’ll have a file saved on your computer or laptop that is accessible from just about anywhere.

Picture the following case. You swipe several business cards of some of your new clients through the business card scanner. The information is now uploaded to your laptop. Two weeks later you go on a business trip and you need to contact your new clients. Previously, with the antiquated Rolodex system, you would have to wait for someone in the office to retrieve the information for you. That could present a huge problem in case you were traveling in a time zone that was hours ahead. With use of the business card scanner, all you would need to do is turn on your computer and search for your business card contact folder. Within seconds you would have the name, address and phone numbers of your new clients. You would not waste time waiting for your home office to open, nor need to embarrass yourself by asking your fellow employees for contact information.

The business card scanner organizes business cards with one simple scan. It uploads data and images within seconds to a PDF file.